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Tri-Agency Pilot

Information Sessions

The Tri-Agencies (CIHR, NSERC and SSHRC) are planning to undertake a new “principles-based” approach to administering the use of grant funds.  McMaster is one of 10 institutions selected to be part of a pilot project which will run from January to June of 2019.  A brief overview of the planned approach is provided below and we would appreciate the opportunity to provide you with greater detail and to discuss any questions. The McMaster Research Finance and Faculty of Health Sciences Research Finance offices are hosting a series of information sessions throughout the month of January to acquaint the research community with McMaster’s involvement in the pilot project and the impact of the new approach. Information sessions will be held as follows:

Day

Date

Time

Location

Focus of Session

RSVP Link

Tuesday

January 15

10:30 - 11:30

MDCL 2232

Administrators

Session 1

Wednesday

January 16

3:30 - 4:30

MDCL 2230

Administrators

Session 2

Friday

January 18

1:30 - 2:30

MDCL 2230

Researchers and Administrators

Session 3

Tuesday

January 22

10:30 - 11:30

Mills L113

Researchers and Administrators

Session 4

Friday

January 25

10:30 - 11:30

MDCL 2230

Researchers and Administrators

Session 5

Tuesday

January 29

1:30 - 2:30

Mills L113

Researchers and Administrators

Session 6

Thursday

January 31

10:30 - 11:30

MDCL 2232

Researchers and Administrators

Session 7

 

 

 

 

 

 

 

 

 

 

 

 

 

Overview of new Tri-Agency "Principles-Based" Approach

 

Renewal of Tri-Agency Financial Administration – A Principles-Based Approach

McMaster Involvement in 2019 Pilot Project

The new Tri-Agency “principles-based” approach is expected to:

  • reduce administrative burden;
  • increase efficiencies; and
  • allow a consistent approach across the three Agencies.

The Tri-Agencies plan to allow institutions to operate according to their own institutional policies and will not, for the most part, add additional policies or requirements of their own.  Where there are exceptions, agency policy will take precedent.  Tri-Agency Monitoring visits are expected to be less transactional in nature and will focus on institutional policies and controls. 

The “principles-based approach” involves grant recipients and institutions assessing the use of funds according to 4 principles; these are:

Appropriate Use of Grant Funds:

•        The expense must be directly related to the funded research/activities

•        Institutions must provide same to grant recipients as to others

•        The expense must be effective and economical, and not result in personal gain

Authority to Use Grant Funds:

•        Recipient or delegate must authorize, in a substantiated manner

•        Account adjustments require authorization of the recipient

Reporting and Supporting Evidence:

•        Expense must be supported by documentation as per the Institution’s policies and requirements

•        Adjustment of grant expenditures require supporting documentation

Oversight of the Use of Grant Funds:

•        Institutions are to request further justification if the link to funded research is unclear

Further detail can be found in the draft Tri-Agency Policy Guide.

We look forward to working with the McMaster research community through this pilot project and to engaging in greater discussion at our upcoming Information Sessions

Tri-Agency Policy - draft

McMaster is one of 10 institutions selected by the Tri-Agencies to participate in this pilot project.  Institutions involved in the pilot have been asked to share the draft policy guide with their research community but not to share more broadly outside of the institution.  The draft guide can be accessed here with your MacID.

 

For further information or questions relating to the Tri-Agency Pilot please contact